GENERAL PURPOSE: To assist the Purchasing Coordinator in placing purchase orders, tracking progress of producers in preparing inventory for shipment, arranging for shipments to the U. S., facilitating movement through U. S. Customs, and delivery to New Windsor. Assist in monitoring shipments, and communicates shipment status and product quality information to producers. All employees are to be committed to working with SERRV staff to ensure the fulfillment of the organizational mission.

PHYSICAL DEMANDS: Light lifting

ACCESS TO COMPANY CONFIDENTIAL INFORMATION: Product and pricing data, and financial transactions with producers

• Check and update costs of purchase orders when necessary according to documents received from producers.

• Run reports to update and maintain Act1 files for portions of sku maintenance including

• ETA’s of shipments and backorders with input from the Purchasing Coordinator.

• E-mail or fax producers as requested by the Purchasing Coordinator.
• Run report for items recommended for discontinue dates and update in ACT1 as instructed by the Coordinator.
• Research producer inquiries pertaining to overdue payments or missing invoices.
• Filing Work with Purchasing Coordinator in evaluating quantities of domestics to be ordered,
• resulting in eventual responsibility of ordering of domestics.
• Write up shipment information for delivery to receiving and attach pertinent documentation.
• Update information in Act1 as needed (i.e. pop-ups for CSR’s).
• Check new proforma invoices from producers and alert Purchasing Coordinator of changes. 
• Alert Product Development Director and Coordinator of changes to determine new price and update of catalog spreadsheet.
• Other duties that may arise in the Purchasing Department or as assigned by the Coordinator.
• Communicate status of shipment to producers 1) status of shipment when received and 2) status of products once processed.  This includes taking digital images of problems in shipping or with products and communicating with the producers and the product team.  This information should also be saved in a database on a by-producer basis. 

KEY PERFORMANCE INDICATORS:

• Timely updating of cost, discontinue date and other information to the SERRV database.
• Accuracy and timeliness in keeping track of shipments and shipment paperwork
• Promptness in contacting producers, and persistence in following up for requested information.
• Demonstrates the ability when trained to fulfill a new task or repeat a learned task with minimal assistance or clarification.

• College degree or equivalent work experience
• Any experience in importation, data base management, and international shipping a
• plus.

• Experience in processing and following up on international purchase orders and/or
• experience in working with a wide variety of foreign vendors a plus
• Must be a self-starter and able to follow directions with minimal assistance or
• clarification.
• Must be accurate with figures and familiar with database programs and Microsoft
• Excel
• Ability to manage several complex tasks at the same time

Work Traits

• Excellent organizational skills along with good record keeping
• Ability to work with staff across departmental lines to accomplish tasks
• Ability to prioritize complex, competing tasks